Job Title: Health Coordinator
Department: Community Living
Reports To: Director of Nursing
FLSA: Non-Exempt

SUMMARY
The Health Coordinator is a member of the program support team, ensuring medical appointments are scheduled and completed, ensuring physician orders are current and medications align with the orders and ensures concerns from nursing reviews are addressed in a timely manner.

BASIC FUNCTIONS AND GENERAL RESPONSIBILITIES:
• Knowledgeable of individuals health care needs and responsible for health care documentation.
• Arrange and participate in medical appointments.
• Advocate for and help invidiuals advocate for the highest quality of care with physicians, staff, guardians, and oversight agnecies
• Ensure documentation of medical appointments, treatment plans and progress on health-related goals is completed according to policy and procedures.
• Track annual examinations, recommended follow-up appointments, and routine lab work as well as unexpected medical needs.
• Ensure all appointments are entered into Therap calendar to minimize conflicts.
• Provide detailed information for monthly RN review in Therap.
• Review doctors’ orders, and requests Physician Order Sheets and MARS from the pharmacy.
• Review annual ISPs and Addendums for correct health information and medical supply needs as well as obtain physician scripts/documentation for all such medical needs.
• Ensure new medications are checked in accurately by checking them against the doctor’s orders and the MARs.
• Prepare medication destruction documentation to dispose of discontinued, inaccurate, or contaminated medications for the nurse and as witnesses at time of destruction if available.
• Check the MARs, at least three times each month, more often if needed, for appropriate compliance and documentation.
• Reconfigure MAR at the end of each month. Create new MARS for new individuals admitted into residential services.
• Assure that medical records are scanned into Therap and maintained with current information.
• Request medical reports and results from hospitals for complete medical records.
• Ensure physician’s orders are signed annually. Reports any concerns or questions regarding physician orders to the nurse, pharmacy, and/or physician.
• Review individual immunization records and arranges updates and new immunizations as needed. Records immunizations in Therap.
• Responsible for timely and ongoing communication.
• Communicate with the agency’s RN and/or program team on a regular basis to review health care issues, and seeks clarification or guidance as needed.
• Keep physicians, nurses, guardians and agency staff informed of individuals health issues.
• Participates in staff and house meetings as necessary to address corrective actions needed as identified during health QA assessment(s) and/or Service Monitoring.
• Provide education regarding health matters to Community Living and staff as needed.
• Maintains open and consistent communication with individuals, families/guardians, other health-care providers and regulatory oversight agencies (DMH, DHSS, etc.).
• Share information on medical appointments and issues with program staff on a regular basis.
• Provide consistent and timely follow-up related to health matters.
• Provide information to Program Managers to enhance planning the annual ISP meeting and, when possible, attend the meeting for each individual on caseload.
• Interact in a professional manner with health care providers and agency staff in order to promote high quality health care for all individuals.
• Be available for after hour calls to support the Residential Staff with individual related medical questions and/or emergencies.
• Occasionally steps in and assists other health coordinators when available if needed.
• Maintain confidentiality according to HIPAA practices.
• The ability to effectively and efficiently use computers or mobile devices to input, access, modify, or output information. This includes the ability to quickly access, store and retrieve data.
• All Other Duties as Assigned

Physical Expectations
This position requires extended periods of walking and standing with some periods of sitting – depending on the needs and activities of the individuals supported. It may require light (5 lbs.) to heavy lifting (50 pounds of dead weight) and occasional stooping, kneeling, bending, and/or climbing stairs again depending on the needs of the individual supported. The position will require occasional physical intervention if confronted by a person displaying combative or potentially dangerous behavior. Driving an agency or personal vehicle is an expectation.
Working Conditions
Office/home environment with noises from appliances, office equipment, and facility/maintenance team. May be exposed to bloodborne pathogens and/or infectious diseases. Occasionally, prolonged hours or unusual chores to meet the unexpected medical needs of clients.

QUALIFICATIONS
• Must have graduated from High School or obtained a General Equivalency Diploma.
• Must have at least 1 year of successful employment in a work environment similar to that described in this job description, or
• A combination of medical education and work experience equaling 3 years may be substituted upon the approval of the Director of Nursing and Executive Director.
• Must obtain and maintain training and certification in all required areas such as Abuse/Neglect, First Aid, CPR, Level 1 Medication Administration, Positive Behavior Supports, TOOLS.
• Must obtain a Class E driver’s license during new hire orientation– must carry minimum coverage applicable by law for auto insurance
• Must Receive Seasonal Flu Vaccination

EEOC